Word 2007 tip for the busy person: Add dynamic target autonumbered paragraph numbers
1. Select the target paragraph text. Create a bookmark: Insert tab / Links group / Bookmark button. Name it according to the process; not the paragraph number — the number will dynamically change according to the structure of your document. Repeat for each target.
2. Place your insertion pointer where you want the paragraph number reference. Insert a crossreference: Insert tab / Links group / Cross-Reference button. Select type Bookmark. Insert reference to Paragraph Number (full context). Optionally include above/below (“Section 3” vs. “Section 3 above”). Pick your target bookmark from the list.
Useful 1: ALT-F9 toggles field codes for the entire Word document.
Useful 2: CTRL-A, F9 updates field codes for the entire Word document. You’ll want to do this any time you modify your document structure in a way that changes the paragraph numbers. (To update a single code, select the code and press F9.)
More info for the curious:
You’d think you would want to insert a crossreference to the Numbered Item for the paragraph, but this will display only the topmost number (e.g. “2” vs “2.4.2.2”) and you don’t have any control over the formatting on the PAGEREF field code that it creates. Instead, insert a crossreference to a bookmark. The REF field code has more options, including (full context). If you right-click to Edit the field code, you can see many options; being mostly checkbox-driven, they are fairly easily tested.
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References:
http://wordfaqs.mvps.org/formatcrossreferences.htm
http://www.blueleafsoftware.com/Resources/Writing/Updating_field-codes